Journal / Planning
How fixed-departure group trips work
Updated 10 Sept 2026 by Roof of Asia Team
A fixed departure runs on a published date with a real seat count. Here is what that means for price, group size, guaranteed dates and what happens if a date doesn't fill.
A date, a seat count, a price
Every trip on this site has a table of dates. Each date has a number of seats. When you book, one of those seats is yours the moment the deposit clears.
Guaranteed departures
A date marked Guaranteed runs whatever the final group size. Other dates are confirmed at least 45 days before departure; if we can't run one, you get a full refund or a free move to another date.
Group size
We cap groups at the number shown on the trip page — usually 12. Smaller groups mean smaller lodges and a pace set by the people on the trail, not a bus timetable.
Solo travellers
Most people on our departures arrive alone. Twin-share pairs you with another traveller of the same gender. Single rooms cost the supplement shown on each trip.
Ready? See every open date.
planning · group trips · booking
Trips you can join
16 days · Nepal
Everest Base Camp Group Trek
The Everest Base Camp group trek is a 16-day small-group journey from Kathmandu to Everest Base Camp (5,364 m) and Kala Patthar (5,545 m), on fixed departures capped at 12 and guaranteed at 2. Lodges are twin-share, Lukla flights are included, and a spare weather day sits before your flight home.
15 days · Nepal
Annapurna Circuit Group Trek
The Annapurna Circuit Group Trek is a 15-day fixed-departure small-group trek from Kathmandu over Thorong La (5,416 m) to Muktinath, with groups capped at 12 and guaranteed to run at 4 travellers, flying out from Jomsom to Pokhara on published Saturday dates year-round.
8 days · Bhutan
Bhutan Cultural Highlights
Eight days across Paro, Thimphu and Punakha, ending with the hike to Tiger's Nest. Sustainable Development Fee, guide, driver and all meals included.
Keep reading
Thinking about this trip? See the dates or ask us anything.